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If you decide to add or delete subject matters, you will need to contact the PPS Substitute Office at ppssub@pps.net. As a “master list” substitute, you must be available to work at all PPS schools, the only exceptions are teachers who retired from PPS and current PPS teachers who are on the "restricted list". Restricted list substitute teachers may email the PPS Substitute Office at ppssub@pps.net to request schools be added or removed from their preferred schools list.

For troubleshooting assistance, refer to the Absence Management QuickStart Guide. If you are still experiencing issues, please contact the PPS Substitute Office at ppssub@pps.net  

You should have the following with you:

• Job confirmation number, name of the employee you are replacing, and any instructions provided for you on Absence Management.
• Optional: Teaching resources (i.e. fill-in activities appropriate for the subject matter)

Yes, there are several internet sites you can visit that are very helpful in providing assistance in developing lesson plans and fill-in activities. Please remember that teachers expect you to follow their lesson plans whenever possible. Refer to the Teaching Resources link for websites and reference material.

If you need to be unavailable for a day or for a period of time, you need to make yourself unavailable in Absence Management by entering a Non Work Day into the system. Refer to the Absence Management QuickStart Guide for step-by-step instructions on how to add a Non Work Day in Absence Management.

Make sure you are entering the correct Frontline ID and password into the web based system or the correct userID and pin number if you are utilizing the phone based system. If you still are having problems, email the Sub Office at ppssub@pps.net.

If you need to remove yourself from an assignment you have previously accepted, we ask that you do this as soon as possible through the Absence Management system. The earlier you are able to remove yourself, the more opportunities we will have to fill the position with another substitute.

If a Classroom Educator does not leave lesson plans or if the plans are not easily understood, seek out help. You can check with the office, Building Administrator, or other Educators teaching the same grade level or subject matter.

The first and best source for assistance is the school administration. The administrators are responsible for providing Substitute Educators with the resources and support they need to succeed as a substitute in their schools. If repeated attempts to gain assistance from the school go unanswered, you should contact the Sub Office.

At the end of each school year, each active substitute who is eligible to renew will receive renewal information to their PPS email address. Without completing the renewal requirements, you will not be active to substitute for the next year.

You do have a PPS e-mail account and a PPS username (your username is what comes before '@pps.net' in your email address. For example, the Sub Office email address is 'ppssub@pps.net' and its username is 'ppssub'). Your PPS username and password can be used to access all PPS network computers, PepperPD (a great place to look for ways to earn PDUs), PeopleSoft Employee Self Service (a place where you can modify your address, view paystubs, change direct deposit, and more), the PPS Website, and your PPS e-mail. To access your PPS e-mail, go to .

Google Apps for Education gives PPS employees access to Google Drive, Docs, Sheets, Slides, Calendar, Sites, and Groups all via the cloud. It can be accessed from any computer at any location allowing you flexibility. For example, you do not have to keep sending that specific Microsoft Excel document to yourself or putting it on a flash drive when you are going from computer to computer; instead, you can do all of your work in the Google Sheets document and access it from whichever computer you are using. Google Drive has unlimited storage space and allows you to share documents with other people who have Google accounts allowing for collaboration (including comments).

Go to , type in your PPS email address and password.

Helpful Websites:

• Google Apps Quick Tour:
• Google Docs Cheat Sheet:
• Google Sharing Cheat Sheet:
• Google Classroom Cheat Sheet:
• PPS Google Apps Information Website:
• PPS Google Apps for Education Training Modules:

If you need to change your address, please do the following:

Change your address using PeopleSoft Employee Self Service: . The address in Employee Self Service is your official address on file with the district. It will be where you get your paychecks/pay stubs as well as any other official communication that is not directly from the Sub Office. Click here for more information on Employee Self Service..

**Please change your address in Employee Self Service if you move.**